Case Study
Technokeens
House Owner Management System
Explore the challenges faced by property owners like Mr. Johnson who juggle the complexities of managing a portfolio of rental properties, and society owners struggling with the demands of overseeing community operations, as they both seek efficient systems to streamline task management, communication, and organizational responsibilities. These individuals often grapple with the logistical hurdles of scheduling repairs, handling tenant communications, and staying on top of critical paperwork, all while ensuring that they meet important deadlines. Without a robust system in place, key details can be overlooked, leading to a cascade of management inefficiencies and missed opportunities.
Problem Statement
Mr. Johnson is a successful real estate investor who owns a portfolio of rental properties. He is responsible for managing the maintenance and repair of his properties, as well as handling tenant inquiries and requests. However, Mr. Johnson struggled to keep track of all the tasks and responsibilities related to his properties such as, he was unable to schedule and track maintenance and repair tasks, as well as unable to manage his calendar and emails. He also finds difficulties to store and organize important documents related to his properties, such as leases and contracts, and often missed important deadlines or forgot to follow up on requests.
Challenges
The system could allow house owners to store and organize tenant information, such as contact details and lease agreements. It could also provide tools for managing tenant requests and communication.
The system could allow house owners to schedule and track maintenance and repair tasks, as well as manage their calendar and appointments.
The system could allow house owners to track and manage the details of their properties, including square footage, number of units, and rental rates.
The system could provide tools for tracking and managing financial information related to the properties, such as rental income, expenses, and profits.
The system could allow house owners to store and organize important documents related to their properties, such as leases, contracts, and maintenance records.
The system could provide a range of tools for communication and collaboration, such as email, messaging, and forums.
House owners may be concerned about the security and privacy of their data, especially if the system will be storing sensitive information such as financial records or tenant information.
Online management system should well-designed and user friendly, it may be challenging to get house owners to adopt and use it.
Solution
Switched to online management system developed in new technology.
- To address these problems, it is helpful to consider switching to an online management system, which is very easy to use.
- The System designed and developed in PHP CodeIgniter.
#1 Assemble the right team
We handle all aspects of vetting and choosing the right team that you don't have the time, expertise, or desire to do.
#2 Sprint planning
Sprint roadmap is a collective planning effort. Team members collaborate to clarify items and ensure shared understanding.
#3 Tech architecture
We break monolithic apps into microservices. Decoupling the code allows teams to move faster and more independently
#4 Standups & weekly demos
Standups, weekly demos, and weekly reviews make sure everyone is on the same page and can raise their concerns.
#5 Code reviews
Code reviews before release help detect issues like memory leaks, file leaks, performance signs, and general bad smells
#6 Iterative delivery
We divide the implementation process into several checkpoints rather than a single deadline.
Impact
Key Highlights
Better data management, Increased convenience, Streamlined administration, Better access to property information.
- An online system allows for easy and efficient communication between house owners and members.
- Increased transparency and trust among house owner and society members.
- Automated many administrative tasks, such as collecting rent and managing maintenance requests.
- It allows house owner to access information, make payments, and request services from the comfort of their own homes, increased convenience.
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