Case Study


House Owner Management System

Explore the challenges faced by property owners like Mr. Johnson who juggle the complexities of managing a portfolio of rental properties, and society owners struggling with the demands of overseeing community operations, as they both seek efficient systems to streamline task management, communication, and organizational responsibilities. These individuals often grapple with the logistical hurdles of scheduling repairs, handling tenant communications, and staying on top of critical paperwork, all while ensuring that they meet important deadlines. Without a robust system in place, key details can be overlooked, leading to a cascade of management inefficiencies and missed opportunities. 

Problem Statement

Mr. Johnson is a successful real estate investor who owns a portfolio of rental properties. He is responsible for managing the maintenance and repair of his properties, as well as handling tenant inquiries and requests. However, Mr. Johnson struggled to keep track of all the tasks and responsibilities related to his properties such as, he was unable to schedule and track maintenance and repair tasks, as well as unable to manage his calendar and emails. He also finds difficulties to store and organize important documents related to his properties, such as leases and contracts, and often missed important deadlines or forgot to follow up on requests.


Challenge 1 : Tenant management
The system could allow house owners to store and organize tenant information, such as contact details and lease agreements. It could also provide tools for managing tenant requests and communication.
Challenge 2 : Calendar and task management
The system could allow house owners to schedule and track maintenance and repair tasks, as well as manage their calendar and appointments.
Challenge 3 : Property management
The system could allow house owners to track and manage the details of their properties, including square footage, number of units, and rental rates.
Challenge 4 : Financial management
The system could provide tools for tracking and managing financial information related to the properties, such as rental income, expenses, and profits.
Challenge 5 : Document management
The system could allow house owners to store and organize important documents related to their properties, such as leases, contracts, and maintenance records.
Challenge 6 : Communication tools
The system could provide a range of tools for communication and collaboration, such as email, messaging, and forums.
Challenge 7 : Ensuring security and data privacy
House owners may be concerned about the security and privacy of their data, especially if the system will be storing sensitive information such as financial records or tenant information.
Challenge 8 : Ensuring UI
Online management system should well-designed and user friendly, it may be challenging to get house owners to adopt and use it.
Challenge 9 : Managing ongoing maintenance and updates online management system will require ongoing maintenance and updates to ensure that it remains functional and relevant.


Switched to online management system developed in new technology.

  • To address these problems, it is  helpful to consider switching to an online management system, which is very easy to use.
  • The System designed and developed in PHP CodeIgniter.

#1 Assemble the right team

We handle all aspects of vetting and choosing the right team that you don't have the time, expertise, or desire to do.

#2 Sprint planning

Sprint roadmap is a collective planning effort. Team members collaborate to clarify items and ensure shared understanding.

#3 Tech architecture

We break monolithic apps into microservices. Decoupling the code allows teams to move faster and more independently

#4 Standups & weekly demos

Standups, weekly demos, and weekly reviews make sure everyone is on the same page and can raise their concerns.

#5 Code reviews

Code reviews before release help detect issues like memory leaks, file leaks, performance signs, and general bad smells

#6 Iterative delivery

We divide the implementation process into several checkpoints rather than a single deadline.


Key Highlights

Better data management, Increased convenience, Streamlined administration, Better access to property information.

  • An online system allows for easy and efficient communication between house owners and members.
  •  Increased transparency and trust among house owner and society members.
  • Automated  many administrative tasks, such as collecting rent and managing maintenance requests.
  • It  allows house owner to access information, make payments, and request services from the comfort of their own homes, increased convenience.

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