Case Study


Student Management System

The client was facing several problems with their offline student management system for tuition classes. These included data loss, limited accessibility, lack of real-time updates, and difficulty sharing information. They needed a more efficient and convenient solution to manage student data.

Problem Statement

There are several problems that was troubling to client when using an offline student management system for tuition classes, some of which include:
Data loss: Manually managing data is quite difficult and chances of losing the data is more and data loss can not be recovered in manual system.
Limited accessibility: access to student information and other data is limited to the specific computer or device on which it is stored. This can be inconvenient for teachers and administrators who need to access the information from multiple locations or devices.
Lack of real-time updates: It was not possible to make updates to student records or other data in real-time. This can lead to delays and misunderstandings, particularly if multiple people are attempting to access and update the same information.
Difficulty sharing information: It can be difficult to share student information and other data with colleagues or parents when using an offline system. This can lead to confusion and inefficient communication.


Challenge 1 : Data integration
A student management system must be able to integrate data from multiple sources, such as transcripts, attendance records, and test scores. This was challenging, as the data may be in different formats or may need to be cleaned and transformed before it can be used.
Challenge 2 : User access and security:
It is important to ensure that only authorized users have access to the system, and that sensitive student data is secure. This requires careful planning and implementation of user authentication and data protection measures.
Challenge 3 : Customization
Student management system must be able to handle a wide range of needs and requirements. This can be challenging, as it requires the system to be flexible and customizable.
Challenge 4 : Scalability
A student management system must be able to handle a large number of users and a large volume of data. This requires the system to be scalable and able to handle increases in usage over time.
Challenge 5 : User experience
The system must be easy to use. This requires careful planning and design to ensure that the user interface is intuitive and efficient.
Challenge 6 : Real time updates
Student management system must be able to send notifications, results, announcements to the parents, students or staff on one click of action.


Switch to Online student management system developed in New Technology.
To address these problems, it is helpful to consider switching to an online student management system, which can offer benefits such as automatic data backups, real-time updates, and increased accessibility and collaboration. The System designed, developed in PHP CodeIgniter. API’s also developed in PHP CodeIgniter and integrated.

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#2 Sprint planning

Sprint roadmap is a collective planning effort. Team members collaborate to clarify items and ensure shared understanding.

#3 Tech architecture

We break monolithic apps into microservices. Decoupling the code allows teams to move faster and more independently

#4 Standups & weekly demos

Standups, weekly demos, and weekly reviews make sure everyone is on the same page and can raise their concerns.

#5 Code reviews

Code reviews before release help detect issues like memory leaks, file leaks, performance signs, and general bad smells

#6 Iterative delivery

We divide the implementation process into several checkpoints rather than a single deadline.


Key Highlights

Better data management, Increased convenience, Enhanced organization.

  • Communication and collaboration between student, staff and administration became easy due to online student management system. 
  • It helped Organization and staff to stay organized.
  • Increased convenience to access the data of students.
  • It reduces paper usage of traditional paper-based system and cost saving.


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