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The land developer faced significant challenges in managing sales data and customer commitments. Due to the lack of a digitized system, keeping track of sales, deadlines, and customer commitments was error-prone and time-consuming.

Success Story

Builderxcel Pro

Challenges:

  1. Manual Sales and Commitment Management: The land developer faced significant challenges in managing sales data and customer commitments. Due to the lack of a digitized system, keeping track of sales, deadlines, and customer commitments was error-prone and time-consuming. The process was largely manual, which led to delays, miscommunication, and a lack of accountability in tracking the progress of sales.
  2. Financial Tracking: The financial aspects of the business were also complicated, particularly in tracking payables to vendors, suppliers, and contractors, as well as receivables from customers who had been allotted flats in residential properties or shops in commercial properties. The absence of an integrated system resulted in inefficiencies, with no clear visibility into cash flows and delayed payments.
  3. Lack of Data Accessibility and Transparency: With data scattered across various sources and spreadsheets, it was difficult for stakeholders to access real-time information. This lack of centralized data management resulted in a significant gap in transparency and made decision-making slow and cumbersome.

Solution:

To address these challenges, Technokeens developed a customized portal designed to automate and streamline the management of sales data, customer commitments, and financial tracking. Key features of the portal include:

  1. Centralized Sales and Commitment Management: The portal centralizes all customer commitments, sales data, and project milestones. It provides an easy-to-use interface where sales teams can track the progress of property sales, update commitment statuses, and ensure that deadlines and schedules are met. This automation eliminates the dependency on spreadsheets, reducing errors and ensuring that schedules are well-coordinated.

  2. Integrated Payables and Receivables Tracking: The portal allows for seamless tracking of both payables to vendors, suppliers, and contractors, as well as receivables from customers. The system consolidates all financial transactions, offering real-time visibility into outstanding payments, due dates, and cash flow. This ensures that financial obligations are met promptly and that there are no discrepancies in payments.

  3. Improved Data Accessibility and Transparency: With all data centralized on a single platform, the portal ensures that all stakeholders—sales teams, project managers, and finance teams—have real-time access to accurate information. This increased transparency fosters collaboration among teams and helps decision-makers respond more quickly to any issues that arise.

Efficient Schedule Management: The system provides an integrated scheduling feature, ensuring that there are no overlapping sales commitments, delivery schedules, or financial milestones. This helps avoid project delays and ensures that the workflow runs smoothly.

Impact

  • Reduced Manual Dependency: Digitization of sales, customer commitments, and finance workflows has cut down manual work, leading to faster and more accurate decision-making.

  • Improved Financial Control: Real-time tracking of payables and receivables has enhanced cash flow visibility and ensured timely payments and budget management.

  • Enhanced Transparency and Collaboration: Centralized data access allows all teams to work with the same real-time information, reducing miscommunication and improving coordination.

  • Efficient Schedule Coordination: Automated scheduling has eliminated overlaps and delays, helping the company meet all project deadlines consistently.

  • Minimized Errors: Automation has significantly reduced the manual errors that were common in the earlier system.

  • Better Data Accessibility: Real-time access to financial and operational data has accelerated decision-making and strengthened interdepartmental collaboration.

  • Scalable Operations: The new system provides a reliable, scalable platform that supports current operations and future growth.

Related Success Stories

Challenges

  1. Inefficient Scheduling of Audits
    The audit scheduling process was entirely manual, requiring significant time and coordination. Frequent delays and rescheduling negatively impacted productivity and customer experience.
  2. Inconsistent Calculation Templates
    Energy Conservation Measure (ECM) calculations were done using various Excel sheets without a standard template. Different employees used customized formats, leading to data inconsistency and frequent errors.
  3. Complex, Error-Prone Calculations
    Each ECM involved unique formulas. Manual calculations in Excel were complex and highly susceptible to human error, risking the quality and reliability of audit results.
  4. High Operational Costs
    Manual processes for scheduling, calculations, and data management demanded more manpower and oversight, increasing overall operational costs and lowering efficiency.
  5. Manual Utility Coordination
    Communication and report submissions to utility companies were handled manually, slowing down approvals and creating additional administrative burdens.
  6. Data Management Challenges
    With no centralized system, managing the growing volume of audit data—photos, unit details, and project files—was difficult. This resulted in version control issues, data loss risks, and inefficiencies in data retrieval.

Solution

Technokeens delivered a custom cloud-based software solution hosted on AWS, designed to automate and optimize every aspect of the energy audit workflow.

  • Custom Software Development on AWS
    A scalable and secure cloud infrastructure ensures high performance, data protection, and flexibility for future expansion.
  • Role-Based Secure Logins
    The system features role-based access controls, allowing administrators to assign permissions based on user roles, enhancing security and operational clarity.
  • Centralized Data Management
    All audit-related data—unit details, photos, site notes—are stored in a centralized, structured database, enabling easy access, better version control, and reduced data loss risks.
  • Automated ECM Calculations
    Manual Excel-based ECM calculations were replaced with automated backend logic. This not only reduced human errors but also improved the accuracy and reliability of audit outputs.
  • Standardized Templates
    Built-in ECM templates ensure standardized, uniform calculations across all audits, eliminating inconsistencies and simplifying internal reviews and audits.
  • Automated Report Generation and Utility Submission
    Audit reports are automatically generated and can be submitted directly to utility companies via email, streamlining communications and saving time.
  • Mobile Application for Field Engineers
    Technokeens also developed a mobile companion app. Engineers on-site can now view project details, perform calculations, upload photos, and submit reports in real-time, improving field efficiency and data accuracy.

#1 Assemble the right team

We handle all aspects of vetting and choosing the right team that you don't have the time, expertise, or desire to do.

#2 Sprint planning

Sprint roadmap is a collective planning effort. Team members collaborate to clarify items and ensure shared understanding.

#3 Tech architecture

We break monolithic apps into microservices. Decoupling the code allows teams to move faster and more independently

#4 Standups & weekly demos

Standups, weekly demos, and weekly reviews make sure everyone is on the same page and can raise their concerns.

#5 Code reviews

Code reviews before release help detect issues like memory leaks, file leaks, performance signs, and general bad smells

#6 Iterative delivery

We divide the implementation process into several checkpoints rather than a single deadline.

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